Projects

SUBJECT PROPOSED ERECTION AND COMPLETION OF A 300 CAPACITY GIRLS DORMITORY WP ITEM D31, CE/TKAW 801 JOB NO. 8340A

Further to your request through your letter dated 9th September, 2009 we herewith forward a copy of the bills of quantities of the dormitory whose drawing you have already approved.

Please note that the estimated cost of the dormitory is Kshs 38,140,921.80 broken as below

Builders work                                     -           Ksh 20,876,105.00

Prime cost and sums
Electrical works                      -           Ksh    2,100,000.00
Plumbing and drainage           -           Kshs. 3,000,000.00
Civil Works                             -           Kshs. 2,500,000.00
Contingencies                         -           Kshs. 2,500,000.00      

NB:  Civil works comprise Septic Tank, foul drainage and storm  water drainage.

Particular preliminaries            -           Kshs. 1,700,000.00

The particular preliminaries comprise project management expenses and Clerk of Works expenses over a period of one year the project  is expected to take to complete.
VAT                                        -           Kshs. 5,260,816.801

Please note that the preliminary estimate passed to you earlier did not include the VAT component.

Your approval of the Bills of Quantity and the Project Budget is required. We should thereafter  issue you additional  copies of the BQ and draft advertisement to tender for the works. We herewith forward a tentative programme of these  works.

As   discussed with our Mr. Osoro, the Laboratories were to be replanned to be two storey to save land. We will forward the drawings and estimates shortly.

Arch. P. S. Wasike
Senior Principal Supt. Architect
For: PERMANENT SECRETARY

DORMITORY FOR ST. FRANCIS GIRLS HIGH SCHOOL- WP ITEM NO. D31 CE/TKAW 801 JOB NO. 8340A

PROPOSED PROGRAMME FOR THE WORKS


ITEM

EVENT

TIME PERIOD

KEY DATES

ACTION BY
  1.  

Advertise for the Works in  Local Dailies

3 weeks (Have on papers on 2/11/09)

2nd  Nov 2009 to
23rd Nov 2009

School Board
  1.  

Open Tenders (at the  school)

½ day

24th Nov. 2009

School board & project Manager (Chief Architect0
  1.  

Issue received tender  to Project Manager for  analysis

½ day

24th Nov. 2009

School Board
  1.  

Analyse Tenders and sub mit  Report  to School  Board

2 weeks

25th Nov 2009
To
10th Dec, 2009

Project Manager
  1.  

Adjudicate and award Tender

1 week

14th to 18th Dec, 2009

School Board
  1.  

Appeals Period

2 weeks

18th Dec 2009
To
1st Jan 2010

Tenderers
  1.  

Mobilization

2weeks

4th Jan 2010
To
18th Jan, 2010

Tenders
  1.  

Construction

52weeks

18th Jan, 2010
To
17th Jan 2010

Contractor
  1.  

 

 

 

 

  

 
 REPORTING OFFICIALS AND EVALUATION

  • BOARD OF GOVERNORS
  • SCHOOL INFRASTRUCTURE COMMITTEE(SIC)
  • MOPW- PROJECT MANAGER
  • DIC\STRICT EDUCATION BOARD
  • PTA

 

PROJECT SUATAINABILITY

Besides the  parent’s Mandatory contributions as passed by Min 7/07/11/09 PTA (AGM), all the stake holders need to be involved.

The B.O.G. needs an aggressive programme for sourcing   and management of Resources for this project.

Any form of assistance- Financial, Material, Technical would be immortalized in the Generations of Girls who would be educated at our school.